Managing Visa Fee Refunds & Reimbursements

Understanding the Visa Refund Policy

• Many conferences and funding organizations do not cover visa application fees.

• If your sponsor offers reimbursement, confirm:

  • What is covered (e.g., visa fee, biometric fee, travel to the embassy).

  • Required proof (e.g., visa fee receipt, passport stamp).

    
    

Keeping Visa-Related Receipts

• Save all receipts for visa payments, medical tests, and courier fees.

• If the visa was denied, obtain official documentation of the rejection for potential appeals or refunds.

  
  

Confirming Sponsorship-Related Visa Expenses

• If a host organization provided a visa support letter, ensure they honor any commitments for:

  • Reimbursement of visa fees (if promised).

• Letter for appeal in case of visa denial.